hubOS for studios
hubOS for martial arts schools, dance studios and other class-based businesses
hubOS for studios puts sign-ups, payments, messages, staff hours and reports for all your locations in one system, and Prime Chase Data sets it up and runs it for you. The screens on this page use made-up sample data.
Is there a class for a 7 year old this week?
Little Tigers meets Thursday at 5:00 pm. 3 spots are open. Want me to hold one?
01 · Enrollment and sign-up
Families sign up and pay online, by bank account or card
You share one link for each program. Families pick a plan, sign the agreement and pay, and hubOS creates their family profile automatically.
- Sibling and family pricingSibling discounts apply automatically from the family profile, so nobody has to leave a note for the front desk.
- Bank or cardStripe checks the bank account, and hubOS texts the family the steps to confirm it.
- Trials firstTrial requests show up in your Inquiries list with the family's profile already started.
02 · Payments and front desk
Monthly dues are charged automatically, and front desk sales go into the same payment history
Each month, hubOS charges the card or bank account the family saved. If a charge fails, it tries again and lets your front desk know. For walk-in sales, gear and belt test fees, your staff use Shop Mode at the desk.
- Retries that stophubOS tries a failed charge again after 1, 3 and 6 days, then stops and leaves it for your staff.
- Coupons after checkoutIf a family forgot to use a coupon code, you can refund the difference or take it off their next bill.
- Refunds to the original cardFull and partial refunds go back to the card or bank account the family paid with.
03 · Messaging and website assistant
Email, texts and website chat in one inbox
Texts go out from your school's own number. The assistant on your website answers questions about prices and class times using your site, and passes billing and injury questions to your staff.
How much is it after the trial?
Little Tigers is $149 a month with no sign-up fee. Uniforms are included for new members.
Can we come Thursday?
Thursday at 5:00 pm has 3 spots left. I can hold one for Mia.
- Prices and scheduleAnswers
- Book a trialAnswers
- Billing questionsFront desk
- InjuriesOwner
- AnnouncementsSend a message to every family or just one class, and send a test to your own phone first.
- Staff can take overYour staff can take over any website chat, and hubOS drafts a reply for them.
- Opt-outs respectedFamilies who reply STOP don't get any more texts.
04 · Family account
Families check classes, bills and forms without calling the desk
Each family signs in to see their kids' classes and ranks, their next payment and any forms left to sign. They can also replace an expired card themselves.
- Card updatesFamilies update an expired card themselves, so nobody reads card numbers over the phone.
- FormsFamilies sign waivers and agreements online, and the signed copies are saved to their profile.
- Next classEach student's next class shows on the account, based on the classes they attend.
05 · Staff time clock
Instructors clock in at the front desk, and you export payroll for each business
Instructors clock in with a PIN on the front desk iPad, or on their phone as a backup when they're in your parking lot. If someone forgets, a manager adds the time and notes why. At the end of the pay period, each business closes it and downloads one payroll file. We turn the time clock on for your school once you've added your staff and their PINs.
- Location checkedClocking in by phone only works inside your school's parking lot.
- Fixes stay visibleWhen a manager adds or fixes a time, the original entries stay visible.
- Ready for payrollYou can close the pay period once every instructor has a payroll ID.
06 · Reports
The owner gets the day's numbers every evening
Every evening, you get one email with the day's new inquiries, trial classes, sign-ups and payments, plus anything someone still needs to follow up on.
- Every part of hubOSSign-ups, payments and messages, all in one report.
- Needs a personBilling questions, missed classes and renewals, listed by family name.
- No spreadsheetNo copying numbers into a spreadsheet at the end of the month.
07 · In use today
A martial arts school runs its front desk on hubOS
The school has used hubOS for sign-ups, monthly dues, receipts and messages to families since August 2026. We took these numbers from the school's live account.
53 invoices paid through hubOS, Aug 15 to Oct 2
One for each, shared by every part of hubOS
Receipts, notices and replies, Aug 11 to Oct 6
From the school's own number, Sept 2 to Oct 5
08 · What it replaces
Seven jobs most studios spread across separate tools
Right now each of these tools keeps its own list of families. In hubOS, they all share one profile per family.
09 · At a glance
hubOS at a glance
The key facts about hubOS, with numbers.
- Built and run by
- Prime Chase Data
- Standard plan
- $500 a month
- Ready-made setups
- 5: studio, market entry, commerce, B2B services, association
- How data is kept
- One account per business, one profile per customer
- Languages
- English and Korean, chosen by each person
- Studio in use since Aug 2026
- $24,000+ in membership payments, 1,900+ emails and 270+ texts delivered
10 · Questions
Questions
Straight answers, based on how hubOS works today.
- Can families pay by bank account instead of a card?
- Yes. Families choose a bank account or a card when they sign up. Stripe checks the bank account, and hubOS texts the family the steps to confirm it.
- What happens when a monthly payment fails?
- hubOS tries the charge again after 1, 3 and 6 days. If it still doesn't go through, hubOS stops and flags it at the front desk so your staff can follow up, and the family can update their card from their account.
- Do texts come from the school's own number?
- Yes. Announcements, confirmations and replies all go out from your school's own number, and families who reply STOP don't get any more texts.
- Does the website assistant answer billing questions?
- No. It only answers questions about prices and class times, using your school's website. It passes billing and injury questions to your staff, and your staff can take over any chat.
- Does hubOS work for a school with more than one location?
- Yes. You set up classes, staff and reports for each location, and the time clock gives you one payroll file per business.
11 · Pricing
What hubOS costs
The standard plan price is listed below. If you run more than one location or send a lot of texts, we'll talk through your setup on a short call and send you an exact price.
Standard plan
$500a month- A website or Shopify store built for U.S. customersIncluded
- Showing up in Google search and AI answersIncluded
- Local listings, like your Google Business ProfileIncluded
- Your hubOS account and a monthly reportIncluded
- Content in English and KoreanIncluded
Set prices, no call needed
- Visibility reviewFree
- Market audit$750
- Tracking plan$900
Not sure yet? Start with a free review. We look at how families find your school today and which of your current tools hubOS could replace.
See hubOS set up for your studio
On a 30-minute call, we walk you through what a studio uses every day, with sample data, and work out what your locations need.